Room Sets and Changeovers
We provide your initial set-up at no charge, as long as we receive your set-up requirements in final form on time. This includes all of your non-exhibit areas (meeting rooms, offices, general sessions, meal functions, etc.). However, you will be charged for labor costs for any changes to these initial set-ups. We bill you on the basis of hourly labor rates. For current rates, contact an event manager.
Equipment
Contact an Event Manager for an equipment inventory. This list dictates our entire stock and is kept as current as possible. We can provide you with items shown on this list or, if you choose, we can contract with an outside vendor to fulfill your needs.
Sound Systems
Saint Paul RiverCentre has permanently installed public address systems in Saint Paul RiverCentre's Roy Wilkins Auditorium, Ballrooms, Exhibition Hall; Saint Paul RiverCentre Exhibition Hall, ballrooms, and meeting rooms. Portable sound systems are available for other spaces.
Please note that we provide all microphones to those areas where permanent PA systems exist and there are labor charges for installation, operations, and removal. These are labor charges which you would incur regardless of which supplier provides A/V services to your event.
Telecommunications
Our staff will install your lines and instruments and offer you a variety of special features for voice and data lines. Public pay phones are located throughout the facility.
Electrical Services
All electrical connections must be made by our union electricians. If you request to have an electrician on-site for the run of your show you will be charged for the hours the electricians work. These services to exhibit booths are under the jurisdiction of the I.B.E.W., Local 110. Electrical services in a theatrical environment are handled by Local 120 of I.A.T.S.E.
Heating, Ventilation and Air Conditioning (HVAC)
Air conditioning and heating are provided in the meeting rooms and exhibit halls during show hours only. If you desire air conditioning or heating for 24 hours or during move in/move out days, you will be charged a fee.
Fire Marshal
The Saint Paul Fire Marshal assigned to your event will work with you through your Event Manager. He or she will guide you through your drawings making note of problems and potential safety violations. In addition to signing off on drawings, the Fire Marshal customarily will stop in each event day to ensure that all safety requirements are being met. The cost for this service will be billed to you on your final invoice.
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Building Security
Youll be selecting a security contractor from our pre-approved list to provide event security service for your lobby, meeting room, and exhibit hall areas. For the safety and security of your exhibits and exhibitors we also require your security company to provide personnel during load-in and load-out. This not only protects your exhibitors valuable merchandise, but security is also a great deal of help in marshaling a busy urban loading environment. Our building staff will work closely with your contracted event security company.
First Aid Services
The health and safety of your attendees and exhibitors is as important to us as it is to you. Since this is a mutual concern and responsibility, we provide modern healthcare facilities maintained and stocked by the American Red Cross, staffed with licensed Red Cross professionals specifically trained to respond to situations occurring at Saint Paul RiverCentre. If you choose to use Red Cross services, the cost will appear on your final invoice at the rate listed in your contract.
Housekeeping
Housekeeping will vacuum aisles, registration and lounge areas and booths for a fee upon request during non-open hours. They will also take care of disposal of crates and debris left outside the booths.
Depending on the volume of trash generated, we may provide for limited trash removal at no cost to you. In most cases, your needs will exceed what is provided. For the additional compactors and all debris boxes, we will pass on to you the charges that we incur.
Parking
Parking is available at two facility ramps: the Saint Paul RiverCentre Ramp, on Kellogg Boulevard attached to the building via skyway, or the Kellogg Ramp, located under Saint Paul RiverCentre. Several other parking facilities located around the complex supplement the parking spaces available for your event.
A limited number of parking spaces are available for your attendees, keynote speakers, exhibitors, etc. Please contact your Event Manager for more information.
Rest Rooms
Saint Paul RiverCentre offers gender-convertible rest rooms and unisex lavoratories located on each level so individuals may be accompanied by opposite-sex assistants.
Approved Contractors
Contact your event manager for a list of approved contractors.
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