General Information

Freight Ramps and Loading Docks
St. Paul RiverCentre has a fully enclosed 10 bay loading dock facility offering drive on capability in one location. Drive in doors measure 20' wide and 14'8" high. Roy Wilkins Auditorium has one freight ramp located off 5th Street. Trucks delivering freight to RiverCentre cannot exceed 53' in length and 14' in height.

Scheduling of dock usage and storage should be approved in advance by your Event Manager. When two or more events require loading dock access, RiverCentre management will work out dock utilization.

Parking of vehicles in RiverCentre loading docks is prohibited.

PUBLIC SAFETY AND FIRE MANAGEMENT PLAN

Introduction
The purpose of these guidelines is to communicate the information necessary to maintain acceptable levels of fire and public safety within RiverCentre. There are minimum fire safety requirements which apply to all events whether open or closed to the public. A Fire Marshal has been appointed as the official staff representative of the city responsible for enforcing all fire and public safety rules and regulations. He/she is required to:

1. Provide guidance to show management floor plan preparation.
2. Review proposed floor plans, booth layouts and construction (including special suppression systems if required).
3. Monitor the facility for prohibited processes and equipment from set-up through show hours and dismantling.
4. Monitor all exhibitions to assure the interior finishes and furnishings meet all code requirements.
5. Review permit requests for use of restricted materials.
6. Make final inspection and approval of a show prior to opening.

Floor Plan Approval Procedures
Before exhibit space is offered for final sale to exhibitors, the show management shall submit three (3) copies of the proposed floor plan, drawn to scale, to facility management who will then present it to the Saint Paul Fire Department (SPFD) Bureau of Fire Prevention for review and final approval. The floor plan shall indicate:

1. Show name.
2. Show dates - times.
3. Decorator.
4. Booth configurations drawn to scale; including all base dimensions, height and location.
5. Aisle locations and dimensions:
   1. Minimum 10' wide between rows of booths.
   2. No booths or displays in any aisles or required emergency access areas.
   3. Minimum 10' wide perimeter aisle
   4. Cross aisles shall be clearly marked on all floor plans and placed directly in line with exits in all facilities.
6. Concession area or proposed temporary cafeteria.
7. Exits, aisles, fire and life safety devices (i.e., extinguishers, hose cabinets) locations and clearance dimensions.
8. Dimensions and locations of exhibit hall platforms, staging, sound/light mixers, stage lighting scaffolds or speaker system.
9. Exhibit hall general session or seating arrangements, using a maximum of 14 seats per row, connected, with a minimum of 34" allowed between rows. Also, a cross aisle must be incorporated after each set of twenty-five (25) consecutive rows. No exceptions.

Notice of approval or rejection of the floor plan will be advised within ten (10) working days of receipt. Carefully review all returned floor plans for corrections. If the plan is rejected, the areas in question will be marked in red ink. Red ink markings on plans are for exclusive official use by SPFD representative. The plan shall then be corrected and re-submitted for final approval to facility management. Floor plans shall be submitted to the SPFD with the facilitys official stamp and signed approval. Copies of the approved plans along with any relevant correspondence shall be maintained in the master event file, one copy to be retained by SPFD Headquarters and a copy of the SPFD approved plans shall be displayed in a conspicuous place in the decorator service area during set-up for examination/conformance by show management.

On-site Exhibition Procedures
Prior to commencement of show set-up or dismantling, when notified by show management/decorator, the facility Fire Marshal may have smoke detector systems in appropriate exhibit areas deactivated if necessary. This will eliminate the possibility of false alarms due to by-products of combustion from vehicles used during set-up and dismantling. Upon completion of work activity, and prior to show opening, the show decorator/show management shall inform building personnel of completion to ensure that the alarms are reset. The smoke detector systems shall then be reactivated by control room personnel. All vehicle movement in and out of all facilities is strictly regulated. Unloading of show material on exhibition floor is controlled. A walk-through inspection of the exhibit area will be made prior to final approval and opening of show by the facility Fire Marshal, Event Manager and Exhibit Manager or their officially designated representatives. Violations to these guidelines or situations posing undue hazard to public safety shall require immediate correction.

All fire protection and life safety systems and devices must be fully operational before any facility is opened to the public, invited members of an association or their guests. This will be accomplished by a final visual inspection of all areas and by confirmation of status of equipment through the facility automation system. All emergency exits and required aisles shall be kept clear of obstructions at all times.

Violations of these Saint Paul Fire Department mandated guidelines observed during the operation of a show will be documented and brought to the attention of both show management and facility management for immediate correction. If, in the opinion of the Fire Marshal, there is an extreme hazard to life, he or she has the authority to delay or terminate the show until the problems have been satisfactorily corrected. He or she also has the authority to require immediate enforcement assistance of these guidelines or State Municipal Codes from any official Government Agency (i.e., Saint Paul Police Dept., Fire Dept. or Building Dept., ) as necessary.

Prohibited Materials, Processes and Equipment
Use of the following materials, processes or equipment is prohibited:

1. Fireworks or Pyrotechnics (must have a permit) UFC 78.102
2. Blasting Agents
3. Explosives
4. Flammable cryogenic gasses
5. Aerosol cans with flammable propellants.
6. Display literature exceeding reasonable quantities. (Reserve supplies shall be kept in closed containers and stored in an neat and compact manner.)
7. Smoking UFC 13.105/UFC 25.110
8. Fueling of motor vehicles
9. Class I liquids, including gasoline UFC 79.201(e)
10. Gas operated cooking equipment LSC 9-4.4.3
11. Wood matches with all-surface strikes
12. Cellulose nitrate motion picture film
13. Portable heating equipment
14. Propane over five pound containers/closer than 20 feet NFPA 58 3-4.8.1
15. Combustion engines. Any autos, trucks, motorcycles, boats, other motorized vehicles or other flammable fueled engines displayed shall conform to the following requirements:
    1. Fuel tanks, unless never having held fuel, shall be maintained between 1/3 and 1/2 full. Caps for fuel tank fill pipes shall be maintained locked. If it is not practical to attach such a cap, an alternate method shall be employed with prior permission from the facility Fire Marshal. No fueling may take place in the building (LSC 9 - 4.4.4)
    2. The electrical system shall be de-energized, either by:
       1. Removing the battery (ies);
       2. Removing the battery cables; or
       3. Disconnecting both the battery cables and covering them with electrical tape or other similar insulating material. (LSC 9-4.4.4)
16. Overnight sleeping in any facility
17. Hazardous refrigerants such as sulfur dioxide and ammonia
18. Electrical equipment or installation not conforming to code

Prohibited Equipment and Operations During Set-up and Dismantling
The following equipment or operations are prohibited during exhibition, booth construction or dismantling:

1. Material-handling equipment other than electrically powered
2. Electrically powered tools and equipment other than those listed by Underwriters Laboratories, Inc. or approved by a nationally recognized testing laboratory
3. Portable heating equipment
4. Welding, cutting or brazing without special permit from the Saint Paul Bureau of Fire Prevention
5. Painting with flammable or volatile paints and finishes
6. Other equipment or operations that increase risk to fire and life safety

Materials, Processes or Equipment Requiring Special Permission or Permits For Use
Use, display or storage of the following restricted material, processes or equipment is subject to approval and requires special permission from the Fire Marshal:

1. Natural gas fire equipment
2. Cooking equipment
3. Open flame devices
4. Candles (require protective shields)
5. Exhibits involving hazardous processing or materials
6. Firearms and ammunition UFC 77.202 (a) and UFC 77.106
7. Pressure vessels
8. Fossil fuel powered equipment
9. Hydraulically powered equipment using flammable fluids
10. Radiation producing devices, including lasers
11. Flammable liquids
12. Electrical equipment or installations not conforming to the National Electrical Code
13. Other materials or processes judged by the facility Fire Marshal to increase the risk to fire and life safety
14. Fireworks or Pyrotechnics (must have a permit) UFC 78.102

Special Approval
To obtain special approval, the exhibitor shall submit in writing to the Fire Marshal:

1. The nature of the process or equipment to be used;
2. The quantity of restricted material to be used; and
3. What provisions will be made to provide fire suppression or other life safety measures which will prevent any injury, harm, or damage. The request must be submitted to facility management 30 days in advance of the show preferably with pictures. It will then be given to the facility Fire Marshal who will approve or reject the request. Written notification will be returned to the originator of the request.

Acceptable Booth Configurations
The following configurations and types of materials will be acceptable for booth construction and decoration:

1. Open top exhibition booths
2. Platforms not exceeding 400 square feet in area
3. Wood; properly treated as per UBC Standard 42-1, and certified
4. Combustible materials; having a flame spread rating of not exceeding 150 and a smoke developed classification not exceeding 300, as determined by ASTM E84 (Tunnel Test), and certified as such.

Acceptable Interior Finishes and Furnishings
Use of the following materials and furnishings are controlled:

1. Drapes
2. Hangings
3. Curtains
4. Drops
5. Foam core board (PVC) shall be certified a flame resistant type. No exceptions.
6. Poster Paper and Banners
7. Decorative Fabrics
8. Christmas Trees (Cut trees shall be flame retardant by a State certified applicator and a current certificate posted in booth.)
9. Motion picture screens
10. Table cloths
11. All other decorative materials, including plastics

All materials and furnishings shall be:

1. Made from non-combustible materials; or
2. Treated and maintained in a flame retardant condition by an approved flame retardant solution or process. Flame retardant treatments shall be renewed as necessary or after each cleaning. Identification showing the date and type of treatment and the firm treating the material shall be located on, or affixed to, all treated materials or posted in booth UFC 25.103 and LSC 9-4.4.3 (A)
3. Approved by the facility Fire Marshal when containing material constructed of plastic. (Note: Oil paper, tarpaper, sisal paper, nylon, Orlon and certain other plastic materials cannot be made flame-retardant and their use is prohibited.

Interior furnishings and materials shall not be located as to obstruct or block exit ways, fire and life safety devices or equipment. All loose seats, folding chairs, or other seating not fixed to the floor shall be ganged together in groups of not less than three when set in rows. Placement of chairs in aisles and corridors is strictly prohibited. Chairs shall remain within booth boundaries and under strict control of booth operator. UFC 12.10a. Travel distance within the exhibit booths or enclosures to an exit aisle shall no be greater than 50 feet. LSC 9-4.4.3

Cooking and Food Warming Devices
Cooking and food warming devices shall be placed on non-combustible materials, be kept two feet from any combustible materials, be isolated from the public by a four foot space, and be limited to 288 square inches of cooking area. Table cloths or draping used on tables near cooking equipment, must be treated flame retardant and proof furnished to the Fire Inspector. LSC 9-4.4.3

Booths containing cooking devices must have a 2AB10BC fire extinguisher readily available for use. Fire extinguishers must be fully charged and in operable condition. LSC 9-4.4.3

Portable Spotlights
All clamp-on types of portable spotlights shall be protected from metal-to-metal contact by having electrical insulating pads or wrapping permanently attached to the lamp holder clamp.

Use of ceramic-porcelain or molded composition type of neck-shell is the only type approved. On/off switches are usually located in the neck.

Where any spotlight or lamp is subject to physical damage, damp places, or comes into contact with combustible material, it shall be equipped with a substantial guard attached to the lamp holder or the handle. Flexible cord extensions may only be used for portable lamps/appliances that are of allowable amperage for the size and type of three (3) conductor cords connecting to and for the utilization of any equipment. The third conductor is used for equipment grounding purposes.

Flame Retardant Treatment
All decorations, drapes, signs banners, acoustical materials, hay, straw, moss, split bamboo, plastic cloth and similar decorative materials, shall be flame retarded to the satisfaction of the Fire Department and the State Fire Marshals requirements. LSC 9-4.4.3 (A) and UFC 25.103a.

All table coverings, fabric walls, paper, or any decorative material whatsoever must have a flameproof certificate or tag. Only California certificates will be accepted, and they must be permanently attached to the material used so they may be easily seen by the facility Fire Marshal. This does not apply to your product or any decorations provided by the in-hall decorator.

BE CAREFUL - ADVISE YOUR TRIMMERS. BE SURE THEIR MATERIAL CONFORMS TO THESE REGULATIONS ALSO, SELF-TREATMENT OF MATERIAL IS NOT ALLOWED.

Test the material yourself! Do not wait until you have invested time and money into decorating your booth only to have the Fire Department tell you to dismantle it. Test your materials in the following manner. In a safe place:

1. Cut off a small piece and hold it with a pair of pliers
2. Hold a lighter to the bottom of it for 12 seconds
3. If, when you take away the lighter, the piece stops burning within 2 seconds, it is flame resistant
4. If the piece goes up in flames right away or continues to burn after you pull away the lighter, it is obviously not flame resistant.

Combustibles
Literature on display shall be limited to reasonable quantities (one days supply). Reserve supplies shall be kept in closed containers and stored in a neat and compact manner free and clear of electrical cables or junction boxes.

Show management shall assume responsibility for daily adequate janitorial and rubbish pickup service and shall advise all exhibitors that booths shall be cleaned of combustible rubbish daily. Storage of empty cartons in exhibit booth area is not permitted.

Storage of any kind is prohibited behind the back drapes or display wall, or inside display area. All cartons, crates, containers, packing materials, etc., which are NECESSARY FOR REPACKAGING shall be labeled with EMPTY stickers and REMOVED FROM THE FLOOR.

Obstructions
Nothing shall be hung from or affixed to any sprinkler heads or piping. All exit doors shall be in operable condition at all times. Exit signs, manual pull stations, fire department handsets, fire hose cabinets shall not be obstructed in any manner. All entrances, exits aisles, stairways, lobbies and passageways, fire and life safety devices shall be unobstructed at all times. Booth construction shall be substantial and fixed in position in specified area for the duration of the show. Easels, signs, etc., shall not be placed beyond booth area into aisles.

FIREWORKS/PYROTECHNICS DISPLAY REQUIREMENTS

Applications and Permit Procedures
Application may be secured from the City of Saint Paul, Fire Prevention Division, 100 East Eleventh Street, Saint Paul, MN 55101.(651) 228-6230. Completed application including attachments as required, shall be submitted to the Fire Prevention Division not less than 15 days prior to the date for the proposed display. Upon receipt of the completed application, the Fire Marshall, or his representative, shall review the application and inspect the site of the proposed display for the purpose of determining compliance with applicable codes and regulation of the State of Minnesota, the City of Saint Paul, and the Division of Fire Prevention. A demonstration may be required. The Fire Marshal, or his representative, shall confer with the Saint Paul Police Department Bomb Squad with regard to the applicable requirements, both the Police Bomb Squad and the Fire Prevention Division shall endorse the application. Failure of either the Police Bomb Squad or the Fire Prevention Division to approve the application shall be sufficient cause for denial of the permit.

Public Liability Insurance
A Certificate of Insurance with the following guidelines must be attached to the application:
$500,000 - Bodily Injury Each Person/Each Accident
$500,000 - Property Damage Each Accident
$1,000,000 - Bodily Injury/Property Damage Combined (aggregate)

Site Diagram Required
A diagram of the site on which the display is to be made shall be attached to the application. The drawing should include dimensions, distances from structures, distances from audience, distances from overhead obstructions, and required street closures.

Requirements For Storage and Security of Explosives
On site storage of explosives is prohibited within the City of Saint Paul. Explosives and pyrotechnics may be placed on site for the purpose of actual display preparation only. Explosives and pyrotechnics placed on site for actual display and preparation shall not be left unattended at any time.

Qualified Person to Fire Charges
A person not less than 21 years of age and qualified by training and or experience shall be required to fire all charges of Explosives and Pyrotechnics.

Required Explosive Identification
A listing of the type, size and quantity of pyrotechnics and explosives to be used in the display shall be provided at the time of application. The type, size and or quantity of pyrotechnics and explosives may be restricted when in the opinion of the Fire Marshall or his representative, such restriction is required to insure the publics safety.

Fire Protection
Fire protection as specified by the Fire Marshall shall be provided by the operator of the fireworks display.

Safety Monitors
Monitors provided by the operator, whose sole duty shall be the enforcement of crowd control shall be located around the display and discharge sites to prevent spectators and any other unauthorized persons from entering these areas.

Additional Requirements
The display of fireworks shall meet or exceed the requirements of the National Fire Protection Association standard 1123 outdoor display of fireworks 1990 Edition.

Saint Paul Arena Company, LLC Pyrotechnics Insurance Procedure

Licensee must provide notification upon execution of contract when using pyrotechnics to Saint Paul Arena Company. SPAC event manager will notify Maggie Hobbs with the date and time of show and nature of pyrotechnic use.

Event manager will send a letter to the pyrotechnic company authorizing the use of licensee-proposed pyrotechnics in SPAC's facility. This letter must be issued to the pyrotechnics company as a requirement of the Fire Inspector's Office.

All work must be done by a licensed pyrotechnician, having obtained the appropriate permissions from the Fire Inspector's Office. Event manager must receive a copy of the event permit from the pyrotechnics company prior to the event date.

A certificate of insurance for Commercial General Liability must be obtained from the licensed pyrotechnician prior to the event date, endorsing SPAC as additional insured, with a limit of not less than $5,000,000 combined single limit, to be obtained by the event manager.

Arena Licensee must provide Certificate of Insurance as usual, containing no pyrotechnics policy exclusions or limitations, to be verified by Bryan Miller.

After event completion, copies of all above relevant documentation must be added to the event file.

MOVE-IN / MOVE-OUT PROCEDURES
Only hand-carried freight will be allowed through RiverCentre lobbies. The major decorator of an exhibition event shall maintain control of the exhibit floor during set-up and dismantling.

1. No vehicles will be allowed in tunnel areas, loading docks or exhibit halls without prior ID
2. Only company-owned vehicles with proper signage (permanently affixed decals) or temporary loading/unloading permits will be allowed in work areas.
3. Independent decorators and sub-contractors must be properly bonded, insured and have access permission to loading/unloading areas through the major decorator.
4. Individual exhibitors loading/unloading merchandise must secure a temporary access permit prior to entering booth areas from decorator service desk or show office.
5. Forklifts and other heavy carts will not be allowed in carpeted areas with out proper wrapping on tires.
6. KEEP ALL FIRE LANES CLEAR AT ALL TIMES FOR IMMEDIATE USE BY EMERGENCY VEHICLES. VIOLATORS WILL BE TOWED AT THE OWNERS EXPENSE.

Parking / Vehicles
There is no parking allowed within RiverCentre at any time. Unauthorized vehicles will be towed at owners expense. Parking in designated fire lanes is also prohibited. Emergency personnel must have adequate access to the facility. UFC 13.207 (K). Parking is permitted in the RiverCentre and Kellogg ramps as well as neighboring lots.

Vehicles are permitted in exhibit hall areas strictly for purposes of loading and unloading freight. Unless they represent an integral part of display, vehicles may not remain parked in the exhibit halls. Overnight parking in the loading dock area is strictly prohibited unless authorized in advance by your Event Manger.

Hours of Operation
Standard operating hours for our facilities are from 8:00 am until 11:00 pm, although arrangements for activity before and after these hours can be made through your Event Manager. Your contract with the facility will show either these standard building hours or other hours agreed to at the time of contracting. Times earlier or later than standard building hours are subject to overtime charges for necessary facility staff, and exceptions not shown in your contract must be approved in writing by our General Manager. Talk to your Event Manager ahead of time to plan for your early and late hour needs.

We also schedule our staffing to cover hours other than our standard operating periods. Were happy to do it, but we need to know well in advance so we can schedule labor and be certain we have planned for your security needs.

Damage to the Facilities
As the Licensee who has contracted for the use of the facilities, you are responsible for any damage caused by your staff, contractors, exhibitors, or attendees. This is to help us recover costs for repairing damage to the facility (which exceeds reasonable wear and tear) caused by anyone connected with your event.

To make certain this rule is applied fairly, your Event Manager will schedule a walk-through on your first move-in day. Youll do a second walk-through at the conclusion of the event and compare the conditions to determine if you should be responsible for any repairs or replacements. Youll also be kept informed of any damage occurring during your event, both with written reports and photographs, if possible.

We know you cant possibly oversee everything that happens when you are on-site. And we know that you cant control all of the actions of your contractors. But there are several ways to minimize your risks:

1. Make sure your exhibitors, speakers, and attendees in your meetings know the rules that apply to them, and review with your service contractors the fact that you will hold them responsible, in turn, for any damages which they cause.
2. Repeat all rules which apply in your exhibitor guide and in the materials you provide to speakers. You can expect people to do things correctly if you have told them what they need to know.

Freight Deliveries
We cannot accept any freight or material (including overnight freight services) prior to your contracted move-in date. All freight must be delivered to your official service contractor or freight carrier, and all shipments delivered to our facilities during your move-in must be sent to the attention of your service contractor.

The one exception to this rule is that we will accept registration materials two days out from your event. Arrange for this by contacting your Event Manager. Any show managers registration material sent to RiverCentre must be labeled with:

• Proper RiverCentre address
• Name of show manager
• Name of the event
• Name of assigned Event Manager

Hand-carried Freight
Move-in or move-out through the Grand Lobby is strictly limited to hand-carried items. Wheels of any kind (luggage carts, dollies, flatbeds, or anything mechanical) are prohibited. Material which requires the use of wheeled or mechanical equipment must be delivered to the exhibit floor through the loading docks.

MISCELLANEOUS POLICIES AND PROCEDURES

Floor Plan Approval
Before you complete the sale of your exhibit space and sign contracts with your exhibitors, you must submit your floor plans and receive approval from the Saint Paul Fire Department. In signing your contract with us, you have agreed to submit three copies of the exhibit hall and lobby floor plans in advance of finalizing space sales with your exhibitors. These plans must be prepared to scale by your general service contractor and sent to our office along with a self-addressed, stamped envelope for return. This includes floor plans for general sessions held in the exhibit halls or ballrooms. Please remember, if food service is requested within the gross exhibit floor area, the space so used will not be computed as part of the square footage occupied by permittee.

Signage and Banners
No signs, banners, or flags may be displayed on the interior or exterior of the building without the expressed approval of management.

We retain complete control over our interior and exteriors, thus limiting event-related signage and decoration to the appropriate spaces with appropriate copy and in equal consideration of all events.

Kiosks can be used for event identification and directional information. However, there are specific size, location and wording limitations. For more information, please consult your Event Manager.

Also, if you plan to place signs/flyers on city property throughout Saint Paul (including city-owned kiosks, skyways, etc.), you must first obtain permission from the Department of Planning and Economic Development by calling 651-266-6681.

If you wish to have banners hung with in the facility, please contact your Event Manager for locations and labor costs.

Decorative Materials
Nothing may be taped, nailed, tacked, or otherwise affixed to ceilings, painted surfaces, fire sprinklers, columns, fabric or decorative walls. This goes for surfaces throughout the building, not just in the exhibit hall - so youll see this rule again as it applies to meeting rooms and ballrooms. Please pass the word along to your staff and speakers, as well as exhibitors. The release of glitter and distribution of any adhesive backed sticker is also strictly forbidden.

Doing any of the above spoils the finishes of these surfaces that require us to make repairs we otherwise wouldnt. Glitter, although beautiful at an event, is a cleaning nightmare. Adhesive backed stickers pose a problem when they are pasted on walls, floors, and escalators rather than their intended places. And as you know, there is seldom time between events for this kind of maintenance.

Remember, if your speakers or exhibitors disregard these messages - either because you didnt inform them or because they chose to ignore us - we will hold you responsible.

All decorative materials must be flame-proof in accordance with the Saint Paul Fire Department regulations. This includes drapes, banners, all decorative fabrics, poster paper, foam core board, as well as all hangings, curtains, and drops, Christmas trees, projection screens, plastics and all other decorative materials.

Smoking Policy
Under the provisions of the Minnesota Clean Indoor Air Act in 1975 Roy Wilkins Auditorium and the Convention Center are non-smoking buildings. UFC 13.105/UFC 25.110 Smoking is strictly prohibited in all areas both public (lobbies, exhibit floor, meeting rooms) as well as back-of-house (loading docks, freight alleys, etc.) at all times.

Carpeting
When installing carpeting in the facility your service contractor must use a low tape residue tape such as Scotch Brand 2090. Carpet is prohibited in the Grand Lobby.

Ordinary types of carpet tape damage the special concrete and terrazzo floor surfaces when they are removed. Weve tested various types of tape and have identified those least likely to cause damage. Your service contractor is responsible for removal of tape and its residue marks on the exhibit floor.

Rigging
Rigging from the hang points throughout the facility is subject to approval by our management staff and is expected to meet industry standards. These are found in The Riggers Manual by W.G. Newberry and are generally accepted as industry standards. All rigging must meet load capacities at each load point. Consult your Event Manager who can confer with out Stage Technicians for specific point capacities. Any rigging not meeting the above standards will be removed and re-rigged at your cost.

Security
When you bring your event to our facilities, we each accept some specific responsibilities for the security and safety of both people and property.

We are responsible for providing a 24-hour control room where the emergency response system is monitored.

You are responsible for selecting a contract security company which has been approved to manage your load-in and out and provide security in your leased areas from the time of occupancy to completion of move-out. Their personnel must be assigned to security posts at access points to all of your function areas. This should include the loading dock, your exhibit, meeting, food service, office, registration and storage areas. Such security shall be at your expense.

RiverCentre management reserves the right to require these services and would be happy to review the staffing levels with you and your security contractor to assure that, based on our experience, youve provided for adequate coverage.

If your event requires ushers or badge checkers, you can contract such services through RiverCentre. If you have questions, speak with your Event Manager.

Concessions and Catering (Some General Guidelines)
Talk to us before you plan any activities which involve alcoholic beverage consumption. Were liable for compliance with Minnesotas strict laws governing the use and consumption of alcoholic beverages within our premises. You must secure proper authorization from our Food and Beverage Division before planning any on-site activities which includes alcohol consumption.

Definitely talk to us if you or your exhibitors plan any concessions and catering sampling during your event. There are specific guidelines you need to observe as it pertains to samples sizes and such details as health permits.

We have limited refrigerated storage space on-site for concessions and catering products. Provisions may be made for such on-site storage only if arranged in advance.

The Concessions and Catering company has the exclusive right to provide and sell food and beverages in the building. This means that if you want soda, beer, snacks, lunches, pizzas, etc. provided for your staff, patrons, or exhibitors, our Concessions and Catering team must be the one to provide the services. This means that exhibitors and attendees are not allowed to bring in coolers, coffee makers and food from off site.

Wildside Catering is a licensed caterer holding all of the proper insurance. Bringing in outside food and beverages creates not only a health risk, but a question of liability.

Exhibits in Permanently Carpeted Areas
When using permanently carpeted areas as exhibit space, your service contractor must lay braided visqueen and plywood over the permanent carpet before bringing freight or material-handling equipment into the area.

In such areas as the Meeting Rooms and Grand Ballroom, your service contractor must take protective measures to avoid damage caused by direct contact with lifts, pallet jacks, etc. Braided visqueen does the trick. Your contractor can also install carpeting over our permanent carpet to carry your events color theme throughout all your exhibit areas.

There are specific limitations on exhibits in the Grand Ballroom and meeting rooms. There are limited provisions for the installation of electrical or telephone services to individual exhibits and there are no provisions for other utilities such as plumbing.

When installing exhibits in these areas, tape is prohibited on the carpeted floors and all drapery systems must be supported through use of sandbags or similar weights. The movement of equipment and material is limited to those items that can be hand-carried. No forklifts or motorized carts are allowed on the floor unless the floor is protected by plywood or braided visqueen.

Crate Storage
Crate storage is the sole responsibility of the client and we recommend a couple options. Once exhibit materials have been unloaded, crates can be removed by your service contractor, who will in turn store them safely off-site, or, if space is available, in a trailer located in the dock area. A second option is to rent the Wilkins Exhibition Hall, which is directly connected to Exhibition Halls A & B, for crate storage.

Empty box or crate storage will not be allowed directly on the Exhibition Hall floor or in the loading dock area unless they are stored on a semi or bobtail truck. This rule comes directly from the Saint Paul Fire Department, whose job it is to guarantee the safety of everyone who exhibits or attends meetings in our facilities. Were a bit unusual in that our exhibit areas are all underground, making emergency exiting for large crowds more challenging and thus calling for fire rules which minimize risks in case of any real emergencies.

Exhibit Floor
As you agreed in your license agreement, you are responsible for returning the exhibit floor in the same condition you received it. This condition is reviewed as part of the walk-through with you and/or your service contractor which your Event Manager conducts on your first move-in day and your final move-out day. If the floor is not returned in materially the same condition as it is received, we will repair the floor and include the cost in your final settlement.

Helium Balloon Removal
Helium balloons are permitted in RiverCentre only when they are securely anchored to exhibits. Balloons may not be given away or sold. If at the conclusion of your event, one or more balloons used during your function are drifting in the ceilings of RiverCentre, you will be charged a fee for their removal. In addition, all containers used to inflate balloons must be securely fastened to a support cart or other vehicle.

Photography
All outside photographers hired to service events at RiverCentre for the purpose of taking photos for a fee (i.e., dances, proms, etc.) must pay, in advance, an origination fee. Please contact your Event Manager for further information and rates.

Recording and Broadcast Rights
In consideration for granting rights and privileges for video or audio recording or television and radio broadcasts of any event for commercial purposes, the Licensee will be charged an origination fee of $500.00 per performance or per day for video or audio. In addition, any audio recording or videotape broadcast made shall contain credits referencing RiverCentre. Any other RiverCentre costs associated with recording or broadcasting will also be charged to the Licensee. RiverCentre retains the right to have copies of the footage for archival purposes.

POLICIES PERTAINING TO CONCERTS AND DANCES
Concerts and dances will be booked in RiverCentre subject to the following policies and conditions:

1. Approval of all holds is based on references, prior history of promoting in similar facilities, financial standing and appearance history of act.
2. Promoters must submit written confirmation from the talent agency to the General Manager of RiverCentre stating that they are the promoter of the act in question. Contract will not be issued without such confirmation.
3. Promoter must submit a copy of the contract with the talent agency to the General Manager.
4. All tentative dates are held on a 24-hour right of first refusal basis.
5. Total payment is due prior to the event date. The General Manager of RiverCentre has the right to request from the promoter the total rental balance and all other charges upon the signing of the contract. No advances on ticket sales will be given until intermission or a major portion of the event has been completed.
6. All event labor including security, ushers, ticket takers and sellers will be contracted throughout RiverCentre. RiverCentre requires the use of uniformed Saint Paul Police for your event, depending upon your estimated attendance and special needs.
7. See General Policies Public Safety and Fire Management Plan for information regarding requirements for pyrotechnics. ,/ol>

   Insurance
   RiverCentre requires a certificate of general public liability and property damage insurance issued by a Minnesota licensed insurance carrier sent to the facility no later than two months prior to your first move-in day. The certificate must name the Saint Paul Arena Company, RiverCentre Authority and the City of Saint Paul as additionally insured, and provide that the insurance not be canceled prior to termination of the lease. Said insurance must provide not less than the following limits of liability: $1,000,000 of comprehensive general public liability against claims for bodily injury, death or property damage occurring on, in or about RiverCentre and adjoining streets and sidewalks, for bodily injury and property damage resulting from any one occurrence. If the certificate of insurance is not on file at RiverCentre prior to the start of your first move-in day, in will be delayed or canceled until the certificate is made available.

   Deposits
   Your first deposit for rental and expenses is due with the signed contract. A payment schedule for future deposits and expense payments will be specified in your contract. If your final payment is made less than 45 days prior to your event date, a certified cashiers check or money order is the only method of payment accepted. If complete advance payment according to your contract is not made prior to the start of your first day, move-in will be delayed or canceled until payment is received.

   Public Emergency Announcements
   RiverCentre Centers has an emergency notification system. This system can alert you and your patrons in the event of an emergency. A complete Emergency Preparedness Plan is available from your Event Manager.

   Lost & Found
   All found articles are placed in RiverCentres Administrative Office. To inquire about lost items, contact the Administrative Office at (651) 265-4800.

   Cash Machine
   RiverCentre has a Cash Machine located at the Skyway Lobby.

   Accessibility
   Each level of RiverCentre is fully accessible from the skyway down to the restrooms. For specific information on drop-off sites, elevator locations and single stall accessible restrooms please contact your Event Manager.

   Shuttle Bus Drop Off Locations
   Groups choosing to use shuttle bus transportation will have no problem when using the convention center. A curb cut on Kellogg Blvd. along the entire front of the Kellogg Lobby allows buses to pull out of traffic to unload attendees. Ask your Event Manager for a detailed list of shuttle bus companies.

   PERMITS

   Sellers Permit All exhibitors who sell merchandise from the show floor, or who take orders on either a wholesale or retail basis, must have a valid Minnesota State Tax Permit. While it is the individual exhibitors responsibility to obtain the permit, it is your responsibility to notify your exhibitor of this requirement and to be able to identify those exhibitors whom the permit requirement applies. In other words, it is your responsibility to:

   1. inform your exhibitors of the permit requirement
   2. obtain proof that your exhibitors either hold a valid sellers permit or are not offering for sale any merchandise subject to Minnesota sales tax.

   The easiest way for you to take care of your responsibilities is to include complete information about this subject in your exhibitor service kit. The permits are obtained from the Office of License Inspection & Environmental Protection (LIEP) and exhibitors can obtain the permits or information by calling 651-266-9108.

   Health Permit
   If your show is open to the public and any of your exhibitors have received written permission from RiverCentre management, either to give away or sell food or beverage items not provided by our in-house catering operation, you are responsible for obtaining a blanket health permit covering these exhibitors. If your show is open to members of the trade only, you can ignore this rule as long as you provide RiverCentres Catering Sales Manager with the necessary information well in advance of your event as closed trade shows are covered under the centers health permit.

   If you have questions as to whether or not this applies to you, talk with your Catering Sales Manager, or contact the public health office here in Saint Paul where the permits are issued:

   Office of License Inspection & Environmental Protection (LIEP)
   350 St. Peter Street Suite 300
   Saint Paul, MN 55102-1510
   PH 651-266-9138
   FAX 651-266-9124